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Spreadsheets and WhatsApp are free. Here's what they cost.
Most studios don't switch from another tool — they switch from Excel, WhatsApp and a well-organised person's memory. Both are genuinely good at what they were built for. Running a ₹80-lakh interiors project is not what they were built for.
| Spreadsheets + WhatsApp | Onegoin | |
|---|---|---|
| Where project information lives | Spread across files, drives, inboxes and chat threads — findable only by the person who put it there. | One workspace per project: tasks, drawings, BOQ, budget, approvals, invoices. |
| The BOQ | Several copies of the same Excel file, each slightly different. Formulas break quietly. | One BOQ per project — imported from your Excel once, then shared by everyone. |
| Client approvals | "Approved 👍" somewhere in a chat with 900 messages. Good luck in a dispute. | Approvals happen in the client portal, with what was approved and when, on the record. |
| Budget vs actuals | Assembled by hand at month end, if there's time. Overruns surface late. | Updates as costs and vendor quotes land, with category breakdowns and profitability. |
| Invoices & GST | Word templates, manual numbering, follow-ups from memory. | GST-ready invoices raised from milestones, collected through Razorpay. |
| Who can see what | Whoever was added to the group — including that vendor from 2024. | Role-based access for the team; clients see only their portal. |
| When someone leaves | Their laptop, their WhatsApp, their memory — all walk out with them. | The project record stays in the workspace. |
Honestly, though
When spreadsheets are still the right answer.
If you run one or two projects at a time, work alone, and your clients are happy on calls — Excel plus discipline genuinely works, and our BOQ template below costs nothing. The switch is worth it when projects overlap, a team shares the work, or a client dispute makes you wish you had a paper trail.
Meanwhile: our free BOQ and drawing-register templates are the structured version of the spreadsheets you're already keeping. If you outgrow them, Onegoin imports your BOQ straight from Excel.
Keep Excel for what it's good at.
Move the project record somewhere it can't be overwritten, forwarded or lost. Start free — import one BOQ and see.